Ahhh, the First Day Jitters! Starting a new job as an executive assistant (EA) is a thrilling yet nerve-wracking experience. On your first day, you want to create a positive impression while setting the foundation for success in your new role. In this post, I’ll outline the key conversations to initiate, the supplies you’ll need to request, and what to expect as you embark on this exciting journey.
1. Essential Conversations You NEED To Have
Meet with Your Executive
Your first conversation should be with the executive you’ll be assisting. This is a great opportunity to discuss their expectations, preferences, and priorities. Here are some topics to cover:
- Communication Style: Ask how they prefer to communicate (email, chat, in-person) and their preferred response times.
- Schedule Preferences: Discuss their calendar management style, including how they like to structure their days and any recurring meetings or commitments.
- Current Projects: Get an overview of the projects they are currently working on and what they consider urgent or high-priority.
- Confidential Items: It’s essential to keep track of important information, such as the correct spelling of your executive’s name, email addresses, and home address. Over time, you may accumulate more sensitive details like passwords and social security numbers, but for now, take it slow and focus on getting the basics right.
First Meeting with Boss: Key Questions and Information to Note
Connect with Team Members
Take some time to connect with key team members and colleagues. This is crucial for building relationships and understanding how your role fits into the larger team dynamic. Ideally, you’d meet everyone and get properly introduced, but more often than not, you’ll find yourself added to email threads or group texts, and suddenly you’re juggling tasks without a moment to catch your breath.
- Best Practices: Ask about any processes or tools the team uses that you should be familiar with. It’s important to avoid stepping on toes while also clearly establishing your position and how you can contribute effectively.
2. Supplies You’ll Need to Ask For
To effectively perform your role, make sure you have the necessary supplies and tools. Here’s a checklist of items to request on your first day. Note that you’ll likely end up purchasing some of these yourself, so it’s important to bring up the possibility of using a company card. If one isn’t offered, definitely ask!
- Office Supplies: Basic supplies like pens, notebooks, sticky notes, and a planner can help you stay organized and jot down important information.
- Tech Gear: Ensure you have a functional computer, phone, and any necessary software installed. If your role involves travel planning, ask for access to travel booking platforms.
- Access to Tools: Request access to essential tools such as shared drives, project management software, and any relevant company systems.
3. What to Expect on Your First Day
Orientation
Expect some form of orientation or training on your first day. This might include:
- Company Policies: Reviewing company policies, culture, and procedures will help you understand the organization better.
- Tech Setup: Getting your computer and other tech set up may take some time. Be patient, and don’t hesitate to ask for help if needed.
A Full Schedule
Your first day may be packed with meetings, introductions, and errands right off the bat. Here’s what to anticipate:
- Learning the Ropes: Be prepared to absorb a lot of information. Take notes to help you remember key points.
- Establishing Routines: As you meet your executive and team members, start identifying routines or processes that you will need to establish in your role.
A Chance to Shine
Finally, remember that your first day is an opportunity to showcase your skills and set a positive tone for your tenure as an EA:
- Be Proactive: Look for opportunities to help or ask questions that demonstrate your eagerness to learn.
- Network: Take the time to connect with colleagues and establish rapport. Building relationships from day one can make your job easier and more enjoyable.
Conclusion
The first day as an executive assistant is all about setting yourself up for success. By having essential conversations, asking for the right supplies, and knowing what to expect, you can navigate this exciting transition with confidence. Embrace the experience, and remember that every day is a chance to learn and grow in your new role!
